Who we are
This policy explains how [FULL LEGAL NAME], operating Xolympiad and www.xolympiad.com, collects and uses information. Operator address: [ADDRESS]. Privacy contact: [EMAIL / PHONE].
Information collected
Depending on the service, we may collect student name, class, school, parent/guardian and teacher contact details, registration and result information, support messages, payment references, and basic device or usage information. Collect only information reasonably needed.
Children and guardian consent
For participants under 18, a parent or lawful guardian should complete or approve registration and provide consent required by applicable law. Explain collection clearly, take reasonable steps to verify authority where appropriate, and avoid unnecessary or sensitive information.
Use and sharing
Information may be used to administer registrations, assessments, results, communications, awards, event logistics, payments, refunds, safety and legal obligations. It may be shared only as needed with authorised staff, schools, technology/assessment providers, payment processors, event/travel partners or authorities where legally required. We do not sell children’s personal information.
International transfers
If a selected student programme involves South Korea or another country, relevant information may be shared with authorised education, event or travel partners where necessary and subject to applicable safeguards and consent/authorisation requirements.
Security, retention and rights
We use reasonable safeguards, but no online system is completely secure. Retain information only as needed for stated purposes, legal obligations and disputes. Subject to applicable law, eligible individuals may request access, correction or deletion, or withdraw consent, by contacting [PRIVACY EMAIL].
Cookies and third parties
Essential cookies may support core website functions. If analytics or advertising tools are used, update this policy and provide required notices/controls. Third-party sites have their own privacy practices.
Changes and contact
Policy changes will be posted here. Privacy / Grievance contact: [NAME OR DESIGNATION], [EMAIL], [ADDRESS], [PHONE]. Effective date: [DATE].
XOlympiad Grievance & Compliance Office
For statutory queries, data subject access requests, or consumer feedback, reach out to our dedicated legal & compliance desk.