Child Protection & Parental Consent

Xolympiad aims to provide a respectful, inclusive and age-appropriate student environment. Operator: [FULL LEGAL NAME]. Safeguarding contact: [NAME/DESIGNATION, EMAIL, PHONE].

A parent or lawful guardian should complete or approve registration for a participant under 18, verify the information supplied, provide emergency contact details where needed and review the relevant rules. Separate consent may be needed for travel, medical assistance, photography or video.

Bullying, harassment, exploitation, discrimination and unsafe conduct are not acceptable. Publish a reporting contact, escalation process and safeguarding responsibilities before events take place.

Collect only information needed for registration, safeguarding, programme delivery or legal compliance. Restrict access, use secure systems and avoid asking children to submit sensitive information through public comments or unsecured forms.

Participation does not automatically mean permission to use a child’s image, voice, name or school in marketing. Obtain separate, clear guardian consent where required, explain intended channels and purpose, and provide a way to withdraw consent for future use.

For off-site or international activities, provide itinerary, supervision, accommodation, transport, emergency procedures, insurance, costs and cancellation terms. Obtain written guardian consent and required documents before departure. In immediate danger, contact local emergency services.

I confirm I am the participant’s parent/lawful guardian or authorised representative, have reviewed the programme information, and understand separate permissions may be requested. Participant: [ ]; Guardian: [ ]; Relationship: [ ]; Date: [ ]; Signature/electronic confirmation: [ ].

This template is not a full safeguarding procedure or legal advice. Obtain Indian legal and safeguarding review, especially before international travel or public use of children’s images.